How to integrate SAP PS with Cross Application Time Sheet (CATS)

Business Scenario:

SAP PS (Project System) is a module in the SAP ERP system that supports project planning, execution, monitoring, and control. On the other hand, CATS (Cross-Application Time Sheet) is an SAP module that enables employees to record their working hours and tasks performed.

The integration between SAP PS and CATS allows for the seamless flow of data between the two modules. This integration allows project managers to monitor the progress of the project in real-time by accessing time and effort data from employees.

The integration enables the following features: Employees can record their working hours and the tasks they perform directly in CATS.

The data from CATS can be transferred automatically to SAP PS to provide accurate and up-to-date information on project progress.

Project managers can use this information to monitor project performance, manage resource allocation and costs, and adjust project plans as needed.

The integration also helps in automating the billing process by accurately recording employee's working hours and the tasks performed.

Prerequisite:

a) Creation of Work Center (t code CNR1)- Create a work center with work center category 0006-Project Management for Capacity category 002-Labor

Enter working hours in the Work center (operating time, length of breaks, number of individuals, percentage of Capacity utilization etc.) to calculate the capacity 

b) Link HR personnel’s (HR master data) in the Work center- 

c) Maintain KP26 rate for Activity type & Cost center (which was assigned in the Work center in the costing tab)

d) Capacity requirement checkbox should be active at Network header level

Step by step procedure to capture the cost with CATS: 

Step 1. Maintain master data in the Project Builder (CJ20n): . 

Create Network activity, assign work center & Enter Work in Hours at network activity level

Whenever we assign work & work center, Person assignment tab will get activated

Step 2. Assign personnel number (HR master data) against network activity: 

Click on person assignment tab & assign HR Personnel

 Step 3. Distribute the work among the Personnel numbers: 

Allocate the work to HR Personnel assigned at Activity level

Save the Network.

Step 4: Enter actual working hours (T code- CAT2): 

Enter personnel number in the selection screen

Enter Network & activity number

Enter actual time against desired date to book time for this activity (lets us assume that he worked on 26^th Oct for 5 hours)

Save the time sheet.

Step 5. Transfer the actual hours to PS (T code- CAT5): 

Next process is to Transfer actual time sheet hours to PS module.

Enter personnel number in the selection screen, 

Let's execute it in the test mode. 

We will get the details of actual hours booked for personnel number 1807. We will have to cross check all the details to proceed further. 

Press back & untick test run checkbox & execute again

When we execute it without test run, the actual hours will gets transferred to PS module 

Step 6: Check the impact of CATS confirmation on the Network Activity (T code- CJ20n): 

System status CNF gets activated because of CATS data transfer

Step 7. Actual cost report to check the impact of CATS (T code- CJI3): 

Actual cost gets posted for 5 hours’ time booking form CATS

Conclusion: 

Overall, the integration of SAP PS and CATS improves project management by providing accurate and real-time information on project progress, resource utilization, and costs.